Payroll

Payroll you can run over lunch.

Checks, approvals, payslips and the bank file. One run, however many countries you are in.

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Set up from a spreadsheet you already have.

Payroll · August Ready to release
74 peopleChecked against contracts, attendance and leaveRs 27,031,000
ApprovalsFinance, HR, the CFOComplete
Go on.
Payroll · August Checking
One last look before the money movesBank details, open leave, contracts
Payroll · August Blocked
3 have no bank accountAdded last week, never completedCannot pay
It will not release like this.Nobody is paid by accident, and nobody is missed quietly. You decide which.
Payroll · August Released
71 paidBank file built from the net you approvedRs 26,140,000
3 still in the runWaiting on their bank detailsHeld
The three are not lost.They stay in the run, named, until somebody finishes them.
Payroll · August Held
Nobody paid yetThe whole run waits74 people
Who to chaseNamed, with what is missing3 people
Either answer is fine. Neither is a guess.What the system will not do is pay 71 and quietly forget the other three.
This month

You already know how this month goes.

The file goes round for approval. Two versions come back. Somebody types the bank instruction by hand. And on payday one person asks a question nobody in the room can answer.

payroll_august_FINAL_v4.xlsx Last edited by someone
Sent for approvalBy email, to three peopleTwo replied
Versions in circulationNobody is sure which is current2
Bank instructionRetyped from the sheetBy hand
“Why is my pay short this month?”Asked at your desk, on paydayNo answer
What you get

Four things that stop being your problem.

Pick one.

Payroll · August 2026 Blocked
71 people readyChecked against contracts, attendance and leaveRs 26,140,000
3 have no bank accountAdded last week, never completedCannot pay
1 leave request still openTwo days of pay depend on itBlocked
Release the 71, or finish the rest first.Nobody is paid by accident, and nobody is missed quietly.
Getting started

Set up in an afternoon.

Three steps, and you can stop after any one of them.

1. Bring your people

A spreadsheet you already have. It shows you every person it is about to create, and every roster and shift pattern it would bring into existence, before it writes anything.

2. Adopt your rules

A starting point for each country you operate in, with the source attached. Your accountant confirms each one by name, and a second person countersigns.

3. Run one month in draft

Against a month you have already paid. Compare it line by line before a single rupee moves.

The awkward questions

The questions that decide it.

Answered before you have to sit through anything.

Asked and answered Straight
We are mid yearProvident fund and gratuity already accruedOpening balances
What happens to our accountantThey keep the rules and sign themThey stop retyping
Who can see salariesOnly the people you nameEvery view logged
Something goes wrong at 11pmOn the 28th, mid runYou get the founders
We do not move your money.Portuna produces the payment file from the net you approved. Your bank makes the transfer, exactly as it does today.

Against the month you have now.

Not against software you were never going to buy.

PortunaA spreadsheet and an accountant
One run for every country you are inYesTwo systems
Payroll cannot approve itselfYesWhoever has the file
Every figure traceable to the rule behind itYesAsk, and wait
Bank file built from the net you approvedYesRetyped
“Why is my pay short” answered on the spotYesNext week
Ten years of everyone knowing where it livesNot yetYes

Run one month in draft. Then decide.

Against a month you have already paid, so the only thing at risk is an afternoon.

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