Leave

Nobody keeps a leave sheet.

Ask from a phone. It reaches the manager who can answer. The balance moves the moment they do, and the request keeps their name on it.

Start freeSee how it works

Nobody is asked how many days they have left.

Leave request Waiting on you
Two days, annual leaveThursday and Friday11 days left
Cover that weekNobody else in her team is offClear
You are the manager.
Leave request Approving
Recording who approved itYour name, and the time
Balance Moved
Annual leave remainingThe moment you pressed approve11 → 9 days
Kept On the record
Approved byYour name, and the day you pressed itYou
She can see her own balanceWithout asking anybody for it9 days
There is no second copy to fall out of date.The number she sees and the number you see are one number, and it moved without either of you writing anything down.
Leave request Declined
She is told, with your reasonNot left wonderingSent
BalanceNothing was taken11 days
A decline is a record too.Who declined it, when, and why, kept with the request. Which matters exactly once, and matters a great deal that day.
This month

A yes on WhatsApp, and a balance nobody trusts.

Somebody asks their manager directly. The manager says yes and forgets. Two people keep two copies of the balance, neither agrees, and the person who wants to book a flight has to ask someone how many days they have left.

leave_tracker.xlsx Last updated in July
ApprovedIn a chat, by someone, at some pointNo record
BalancesTwo people keep their own copyDisagree
EidCounted as annual leave in one officeWrong
Days leftAsk two people, get two answersUnknown
What you get

Four things that stop being a conversation.

Take one at a time.

One balance Live
EntitlementSet by policy, per person where it differs20 days
TakenApproved requests only11 days
Left, right nowVisible to her, without asking anybody9 days
There is no second copy.The number the manager sees and the number the employee sees are one number, and it moves the moment a request is approved.
Getting started

Set up in an hour.

Three, in whatever order suits you.

1. Set the entitlements

How many days, of what kind, for whom. Where a contract differs from the policy, the contract wins.

2. Give each office its calendar

The days that office is closed. Nobody in Lahore loses a day for a holiday in Dubai, and nobody in Dubai loses one for Lahore.

3. Let people ask from their phone

They pick the dates, the manager answers, and the balance moves itself. Nobody writes it down twice.

The awkward questions

The questions a leave policy usually hides.

Answered here, rather than three emails into a sales thread.

Asked and answered Straight
Sick leave needs a doctor’s noteAfter however many days you sayPer leave type
Nobody off during stock takeOr year end, or the Eid rushBlackout dates
Different rules per countryBecause the law is differentPer office
Unpaid days do reach payOne record, so nobody re-keys itAutomatically
What we do not do.We do not decide whether a request should be granted. A person does that, and their name goes on it.

Move one month across. Then decide.

Put this month’s requests through it and see whether anybody still has to ask how many days they have left.

Start freeSee attendance